Minutes of
At
7:00PM on April 14, 2008, Mack Motes called the SSHBEA Board of Directors
meeting to order and asked Janice Higgins to call the roll.
All were present except Tamara Sullivan, Doug Herring, Shane Hartwig
& Dickie Gardner who had all notified the office of their absence.
Mack then asked Janice to read the minutes of the last minutes.
She did so and Sis Osborne made the motion to approve them as read,
Ronnie Sapp seconded, motion passed. Mack
reported that Tamara Sullivan had resigned from the board and that Jennifer
Broadhurst was next in line from the January election to replace her.
Ronnie Sapp made the motion to approve Jennifer, Bob Wright seconded,
motion passed.
We
had the request from the
Mack
reported the USDA would begin using the sniffer around the 1st of May
and the penalty structure would be out about the same time.
Mack
had contacted the Kabota dealer and they would sell us one for $9,640.
He asked if we wanted to do the Kabota fund raiser again.
Kim McMahan reported that it takes a lot of support to pull it off.
It was decided to table the idea for the present.
Aaron
Crafton reported he and his financial committee had reworked the projected
budget and it is still in the negative. We
still need to make cuts in our spending. Several
things were discussed as savings possibilities and new sales ideas.
Roy Franklin suggested after the spring show to look at the finances,
send a request to the membership to make a donation and if we don’t get what
we need then other cuts to the fall show will have to made, putting the burden
on the membership. Again the
proposed budget is tabled.
Roy
Franklin made a motion to use a cheaper grade of paper for the spring show
program. Ronnie Sapp seconded,
motion passed.
Robert
Morgan asked for his Program
Committee to be approved. Members
are Bob Wright, Brian Wainwright, Lynn
Dropka, Jamie Walls, Deedy Decker, Larry Stigers, Doug Herring.
Roy Franklin made the motion to approve this committee, Sis Osborne
seconded, motion passed.
Peggy Moore was present to talk about the 2009 Annual Meeting and asked
approval to add Aaron Crafton and Tiffany Hartwig to the Annual Meeting
Committee. No objections.
Peggy reported there is a new hotel being built in
Jimmy
Taylor, chairman of the judges committee, presented the following commission
judges for approval pending the return of their signed SSHBEA Judges contract.
Sid Baker, Gerald Campbell, Billy White, Richard Walls, Doug McGovern,
Bill Strickland, Grandy Tuck, Holly Sanders, Randell Phillips, Glenn Levy,
Jennifer B. Davis, Benny Johnson, Linda McCarley, Eddie Davis, Mike Civils &
Terry Stone. Sis Osborne made the
motion to approve them with the return of their signed contract, Freda Bullard
seconded, motion passed. Jimmy
Taylor asked could the committee request that a judge be replaced at the spring
show if they saw the need.
Gordon
Hirschi, Chairman of the Out of State committee, reported he is checking into
setting up an Outreach Program for SSHBEA.
He has reports from a Utah person and a Tennessee person that have
participated in another breed endurance ride with their spotted saddle horse and
placed in the top 10% with little conditioning.
He will have more info at the next meeting.
Our
open books issue is to expire May 1. Bob
Wright made the motion to close the books back at that time.
After discussion, Bob rescinded his motion.
Roy Franklin made the motion to leave the books open, but re-implement
our old fee structure back into place beginning May 1.
Freda Bullard seconded, motion passed.
The
Leigh Ann’s Horses for Attachment show had requested waiver of their
affiliation fee this year, Ronnie Sapp made the motion to do this, Kim McMahan
seconded, motion passed.
Cannon
County Walking Horse Association is having a ride this Saturday at the
campgrounds in Woodbury. Sis Osborne
reported there is a ride at her son’s house on May 18, she will have more info
at the next meeting.
Linda
Bedwell, chairperson of the Leadline Committee, presented a set of new rules
they recommend to be implemented for that class.
(see attached). Linda Bedwell
made the motion to approve this set of rules, with changes to K & L, Ronnie
Sapp seconded, motion passed.
Freda
Bullard made the motion to add the classes back and go back to 3 days on the
spring show. Motion dies due to lack
of a second.
Debbie
Smothers horse, Domino Dolly, will go to the
Sis
Osborne made the motion to approve the committees submitted to the office as of
tonight, Don Woodson seconded, motion passed.
Sis
Osborne made the motion to adjourn, Ronnie Sapp seconded, motion passed.
Present
for meeting
Not present – notified office
Mack
Motes
Tamara Sullivan – resigned
Bob
Wright
Doug Herring
Sis
Osborne
Shane Hartwig
Janice
Higgins
Dickie
Aaron
Crafton
Roy
Franklin
Guests:
Cindy
Haley
Jamie Walls
Ronnie
Sapp
Peggy Moore
Michelle
Bailey
Robert Morgan
Maude
Hopkins
Patricia Lance
Freda
Bullard
Gordon
Hirschi
Andy Hagewood
Benny
Lance
Stephen Haley
Linda
Bedwell
Jimmy Taylor
Don
Woodson
Kim
McMahan