Minutes of
At
Mack
reported that a group of people had met a few days ago and discussed 5 major
issues. One was the judge’s
situation for the fall show – an earlier motion had been made to use only 3
judges, this committee had recommended to go back to the 5 judge system and try
to save money elsewhere. They also
recommended that the sponsor cost of belt buckles be dropped back down to $75
instead of the $100 which had been decided on at an earlier meeting also.
Linda is also going to present the groups ideas on the magazine
pages/sponsorships. This group
thought it would be a good idea to have a board member dinner and auction fund
raiser. Robert Morgan was present to
talk about a fund raiser trail ride in the Wartrace area.
Mack
recognized Peggy Moore who was present to update us about the annual meeting.
Peggy first informed the members of the board that Maude Hopkins is to
have surgery to remove ½ of one of her lungs tomorrow.
Also Dan Meyer had eye surgery on both eyes last Monday.
She and Dan have talked to several different properties and acquired
prices. Doug Herring made the motion
to have the 2009 Annual Meeting on January 10.
Linda Bedwell seconded, motion passed.
The most money saving idea Peggy & Dan had come up with was to have
the Friday night reception/meet & greet here in Shelbyville at the Hall of
Fame Room in Calsonic Arena or here at the SSHBEA office.
The Saturday morning meeting would be here at the SSHBEA office.
The Saturday night dinner and awards presentation would be at the
Linda
Bedwell was next on the agenda to discuss saving money at the fall show.
The 3 WGC classes usually have the payback and a percentage of the
entries. Their recommendation was to
only have the payback, but not the percentage.
On all other classes they recommend to take $10 off each placing in every
class ($50 per class). Aaron Crafton
made the motion to approve these recommendations.
Jennifer Broadhurst seconded, motion passed.
Jennifer Broadhurst suggested creating a pot for the person/trainer with
the most entries or something along that line. Mack
asked Jennifer to try to get a saddle or other large item donated for the
person/trainer with the most entries instead of doing a cash pot.
Linda
next presented info on the magazine. Her
committee is proposing to cut our 6 issues to 4 with 3 of them being all black
& white on glossy paper. The
fall issue would like a souvenir issue with color.
In the past the front cover of the program was given to the past year WGC
– the recommendation is to require it to be paid for in the future – offered
to the WGC 1st, next the reserve WGC and on down the line.
Bob Wright made the motion to approve these recommendations.
Aaron Crafton seconded, motion passed.
Doug Herring is to check on getting the front, inside front, back &
inside back covers done in color on the program.
Aaron
took the floor now and reported we are showing a profit of $479.54 on this years
spring show. After Aaron’s
Financial Report presentation, Roy Franklin made the motion to approve the
Financial Report, Freda Bullard seconded, motion passed.
Mack
reported that TWH had sent a letter out to members requesting donations.
Cindy Haley made the motion that SSHBEA send a request letter for
donations to our members. Shane
Hartwig seconded, motion passed. There
was a suggestion to put it on the website and/or in a news letter instead of a
separate bulk mailing to the membership. Another
suggestion was to send the members something like mailing labels/bumper sticker
with the request.
Doug
Herring made the motion to use 5 judges at our 2008 Fall Show, Janice Higgins
seconded, motion passed with Bob Wright voting no.
Cindy Haley made the motion to add 2 ringmasters back to the fall show to
cover all the judges. Jennifer
Broadhurst seconded, motion passed.
Jennifer
Broadhurst made the motion to have a board sponsored pot luck and auction.
Don Woodson seconded, motion passed.
Mack appointed Jennifer as a committee head to come up with a date to
have this activity.
Robert
Morgan next spoke about the Corporate Sponsors – 59 were sold before the
spring show. The cost of a corporate
sponsor after the spring show is $300. The
committee had considered reducing the benefits offered to the corporate
sponsors. The new recommendation is
the sponsor would receive 1 page in the program, 6 passes, listed on the marquee
board, listed in magazine and on the website and they would receive a free
program. Bob Wright made a
motion to approve the above, Shane Hartwig seconded, motion passed.
Mack asked Robert or Linda to write all this up in detail.
Robert reported they wanted to offer a full page ad/sponsor in the
program for $200. Roy Franklin made the motion to approve this, Aaron Crafton
seconded, motion passed. If someone
wants to be a sponsor but doesn’t have anything in particular to advertise
this ad will be listed on the marquee and listed in the program for $125.
Don Woodson made the motion to approve this, Aaron Crafton seconded,
motion passed. Bob Wright made the
motion to sell belt buckle sponsors for $75.
Roy Franklin seconded, motion passed.
Ribbons would be $50 and the Youth Council will receive $5 for each
ribbon sponsor sold.
Robert
Morgan next presented the information on the trail ride he is working on.
He had talked to a land owner near Fairfield/Beechgrove area (the 12,000
acres used to belong to Joe Tom Walker).
Another alternative if this above falls thru, is Pete Sains farm between
Beechgrove and
Janice
Higgins made the motion to approve Jason Bachert as a guest judge for the
Robert
Morgan reported that Jamie Walls and Ann Whiteside had met requirements for
their judges license. But the
committee recommended that they apprentice another show due to low entries in
the shows they had apprenticed before we approve them for their license.
Roy
Franklin made the motion to allow the fireworks tent to set up on the front of
our property and sell during the July 4th celebration time frame for
the fee paid to us of $1,000. Janice
Higgins seconded, motion passed.
The
board should send flowers to Maude Hopkins.
Freda
Bullard made the motion to approve waiver of the affiliation fee for the July 12
show in Woodbury. Roy Franklin
seconded, motion passed.
Kim
McMahan asked everyone to please support the Fund Raiser pot luck and auction
this weekend.
Janice
Higgins reported she thought we should re-visit the Harold Johnson judge’s
license issue. She informed the
board that we have 2 other judges that have letters in their file and one of
those was even demoted from a master to a regular judge and the letter stays in
that file for 3 years. Bob Wright
made the motion to approve Harold Johnson judges license, Janice Higgins
seconded, vote was 4 yes and 9 no.
Freda
Bullard made a motion for the Judges committee to meet as quickly as possible
and discuss the judge of the Youth Council show – David Oliver.
Shane Hartwig seconded, motion passed.
He broke some rules and is scheduled to judge the Mid Season show and Kim
McMahan would like it addressed before the show gets any closer.
Doug
Herring asked about the polygraph tests and the Spring show judges.
One judge had signed for their notification letter the other had not.
We were informed the latter judge had had surgery.
Freda
Bullard made the motion to adjourn, Cindy Haley seconded, motion passed.
Present
for Meeting
Not Present–notified office of absence
Mack
Motes
Sis Osborne
Bob
Wright
Ronnie Sapp
Janice
Higgins
Michelle Bailey
Aaron
Crafton
Maude Hopkins
Roy
Franklin
Gordon Hirschi
Cindy
Haley
Dickie
Jennifer
Broadhurst
Doug
Herring
Freda
Bullard
Guests
Benny
Lance
Stephen Haley
Shane
Hartwig
Patricia Lance
Linda
Bedwell
Peggy Moore
Don
Woodson
Robert Morgan
Kim
McMahan